Leaving Process
If you are leaving the school on maternity or approved leave, for a sabbatical or if you are leaving the school permanently, you need to ensure that you have followed this process to ensure that documents that you have created for the teaching at Westlake Girls remains useable by Westlake Girls. You are welcome of course to take copies of documents with you to use in the future.
A) Transfer ALL student internal assessments with HOD's or TIC's.
B) Move all program teaching files into Department Team Drive.
C) Download any google documents you are wanting to take with you. (including personal files saved in google drive.)
D) Make Copies of all other file types e.g. word docs etc.
E) Delete all personal files from Google Drive e.g. personal photo's or documents.(not school related)
F) Make a copy of your appraisal google site.
G) Notify Catherine Wooller that you have completed the above steps.
Details on how to complete each of the tasks above are below. If you feel you need help with this process please approach your departments E Learning Facilitator.
A) TRANSFER ALL STUDENT INTERNAL ASSESSMENTS - EXTREMELY IMPORTANT!!!!
All internal assessments must be kept by a school for at least one year for moderation purposes.
All student internal assessment files must be transferred to your departments digital assessments folder with their TEAM DRIVE. To do this as a classroom teacher, you will need to share any folder containing assessments with your TIC who can then move them into the departments digital assessments folder.
Instructions for sharing individual files: Click Here
To share whole folders: right click on the folder, and click on SHARE. Enter your TIC's name and ensure they have edit rights.
B) MOVE ALL PROGRAM TEACHING FILES INTO DEPARTMENT TEAM DRIVE
All department teaching files should now be held within your departments Team Drive. However if they are not, they need to be moved into Team Drive. Please share them with a TIC or HOD and ask them to move them into the TEAM DRIVE if you are unable to. This does not include copies you have made of master teaching files. You may delete these or take them with you.
If you only have a couple of documents then follow the steps below. If you have a lot of documents please let Catherine Wooller know and she will transfer all documents to your HOD.
C: Download any documents you are wanting to take with you. (Downloading documents will not remove them from google drive.)
IMPORTANT:
- It is OK to download all of your google files in your MY DRIVE.
- It is OK to download some files from your departments TEAM DRIVE.
- It is NOT OK to delete any files or folders from TEAM DRIVE (only HOD's and TIC's have this ability). All files created by teachers are actually the property of the school.
- Select the files you wish to download for yourself. You can do this for each file or multiple files by clicking Control and clicking on each document.
- Right click over the documents/folders you have selected.
- Click on download. Multiple documents will appear in a zip folder. They are downloaded into your downloads folder on your computer. You can then copy them to a hard drive/memory stick.
D) Make copies of all non google files.
Any files that are important to the teaching programs of the school must stay in the department TEAM DRIVE.
You are welcome to take copies of all non google files e.g. word and excel files etc that are saved on your computer or on Teachers Drive.
If they are your files then please take the file itself rather than leaving us a copy!! The best way to take these files is to save them onto an external hard drive.
E) Delete All Personal Documents/Files
Please delete ALL personal documents on your school google drive and computer hard drive.
F) Make a Copy of your Google Site Appraisal.
For any appraisals from 2017 or earlier: Click here for instructions.
For appraisals from 2018 using NEW Google Sites, you will need to copy all text into one overall appraisal doc. Put it in a folder with other appraisal information and download all to take with you.
G) Notify Catherine Wooller to Get Your Exit Ticket Signed Off
- Email [email protected] that you have completed the above steps.